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Internal Business Services
Internal Operations Manual
1.2. Request Contacts
2.1. SACS Account Structure
2.1.3 Supply vs. Equipment
2.2. State Reporting (SACS Software)
2.2.3. Unaudited Actuals
3.1. Payment Look-Up
3.2.1. IBS Internal Invoice Processing Procedures
3.3. Paying an Invoice in QSS
3.5. Travel Claims
3.5.2. YCAL Airfare Program
3.5.2.5. Mileage from City Centre
4.1. Guidelines
4.1.2. *CheckBusters
4.4.1.1. ERODs and Fund Numbers
4.4.3. Daily Deposits for CALM and Museum
4.4.6. *Posting a Receivable (beginning of fiscal year)
4.5. E-Rate: Invoicing USAC
4.7.1. *How to Create an Invoice in QCC
4.9. Making Sure an Invoice is Paid
4.10.1 Setting up AR System for Next Year
5.1. Balancing Cash in County Treasury
5.11.1. Obtaining the Voyager Statement
5.12.1. Special Education Transportation Bill-back
5.2. *Balancing Resources
5.3. Budget Development
5.3.3. Position Control Report Writer
5.4. Cash Transfer vs. Budget Transfer
5.5.1. CALM Change Request
5.5.2. *CALM Train Revenue
5.6. End of Year Processes
5.6.3. Accounts Receivables – Set up and Posting of Receipts
5.8.1. Interest from County
5.8.2. Federal Interest Calculations
5.9. Mini-Grants
6.1.2. *Basic Overview
6.1.3. *How to Create a Project
6.1.4. *How to Release Retention
6.2. Laserfiche
6.3. LiquidOffice
6.3.3. Checking for Aborted and Unassigned Tasks
6.4. QSS/QCC
6.4.2.8. Vendor History Look-Up
6.4.2.7. Vendor Activity Report
6.4.3. M & O Work Order Instructions
6.5.1 Adding a Budget Code
6.5.1 Adding Budget Codes
6.5.2 Adding New Users
7.1. Room Guidelines
8.1. Fixed Assets
8.2.1 Inventory Location Sheets
8.3. *Physical Inventory
8.4. Sales of Surplus Property
10.1. Grant Management Guidelines
10.2.2. Grant Application Instructions
11.2.3. Leases
11.1.1. End of Year Instructions
11.1.2 Guidelines for
11.1.2. Guidelines for Misc. Purchases
11.1.4. How to Request a New Vendor Number
11.1.6. Purchasing Practices
11.1.6.2. Bid Limits and Office Procedures
11.2. Purchase Orders (Epylon and non-Epylon Vendors)
11.2.1.1. EDD Reporting
11.2.1.3. Internal “Contract” Process
11.2.3. Leases
11.3.3 Vendor Look-Up
11.3.4. Vendor History Report
11.4.1. Purchasing Card Guidelines
11.4.2. How to Reconcile a Purchase Card
11.5.2. How to Approve Payment for Purchase Orders
11.5.3 *How to Print Purchase Orders
11.5.6.1 *How to Encumber Funds (Offline PO and Purchase Requisition)
11.5.7. How to Order from Stinson’s
11.5.9. Adding Staff as Authorized Buyers for Open POs
11.5.9. How to Delete a Requisition when the PO has been Printed
12.1. Guidelines
12.2. Allocated Charges
12.6 District Paper Usage Transfer
12.8. Legal Service Fee Transfer
12.10. Property & Liability Transfer
12.13.1. *CalNet II Online
12.13. Workstation Charges
13.1. Computer, Calculator, or Typewriter Repair
13.1. Warehouse Storage Guidelines
13.3. Maintenance and Operations Work Order Instructions
13.3.1. SchoolDude.com Scheduled Reports
14.1. Workshop and Conference Guidelines
11.5.9.1. *Adding Staff as Authorized Buyers for Home Depot/Lowes Open POs
Internal Operations Forms
Frequently Asked Questions
How do I…
process a travel claim? (A/P)
Reimbursement of Travel Expenses Guidelines
Mileage from City Centre
Approval to Attend Educational Activity Instructions
run a report from QSS/QCC?
look-up a vendor number? (A/P)
create an invoice? (A/R)
access and use Epylon? (A/P)
reconcile a Cal-Card? (A/P)
make sure an invoice I created has been paid? (A/R)
access and use Laserfiche?
process a purchase order? (A/P)
access and use LiquidOffice? (A/R)
access and use QSS or QCC?
read SACS codes?
Guidelines to Object Expenditure Classifications
Microsoft 2010 Word, Excel and Outlook Training
Employee Discount Offers
External Business Services
Data Processing
Documentation and Manuals
Forms
Support
QCC Non-privileged Installation
Contacts
External Accounting
Resources
Funding Information
Payroll/Retirement
Forms
Contacts
District Information
Greenfield
District Advisory Services
District Advisor
ADPAC Meetings
AB2197 Overview
Bulletins
Past Bulletins
CBO Meetings
Consultant Assignments
Consultant Specialty Areas
Forms & Documents
Tools & Resources
Funding Information
Resolutions
Special Education
SSC Dart Board
Trustee Information
ASB Information
Training Materials
Cash Flow
Gann Limit
Contacts
Links
Workshop Schedule
ADPAC
Advisory Services
Bulletins
CBO Listserv
District Advisor
PUG
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11.3.3 Vendor Look-Up
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