10.1. Grant Management Guidelines

Once notice of any grant award is received, the original along with all attachments should be forwarded to the business office. The business office will obtain signatures for acceptance, mail the original back to the granting agency, and will scan a copy into Laserfiche.

The budget will be validated in the financial system by the business office. The program department will be notified of the account code. At this time, hiring and program implementation may begin.

Budget revisions are initiated by the program department with approval from the director and sent to the business office. Revisions that exceed limitations by the grantor must have written approval from the grantor prior to implementation.

Monthly review of budget and expenditures to ensure program compliance is the programs’ responsibility. The program department should also maintain Personnel Activity Reports for time accounting and notify the business office of any needed adjustments quarterly. Please see section XXXI of the Internal Operations Manual further information on Time Accounting.

The business office will be responsible for all financial reporting and a copy will be scanned into Laserfische.