3.5.2. YCAL Airfare Program

YCAL Airfare Program

KCSOS has established a state-sponsored travel program that allows us to book specified air fares under the YCAL rate program.

This program is operated under contractual terms between the state’s General Services Administration, United and Southwest Airlines, American Express Corporation, and authorized local travel agents who are licensed to write YCAL fare tickets. The authorized agency for our locale is Uniglobe Travel which will book the seats on our behalf as we use the YCAL program.

In addition to significantly reduced fares, the YCAL program is characterized by:

1. Open availability – non-restrictive tickets.
2. Tickets are exchangeable and refundable (however, should you need to cancel or reschedule, you should try to do so at least 24 hours in advance).
3. Tickets will be E-tickets and confirmation will be e-mailed to the passenger.

Booking procedures:

1. All requests for bookings are to be e-mailed to Andrea Watson in the Business Office. Andrea’s e-mail address is anwatson@kern.org.  Andrea is the only authorized intermediary with the booking agency.

2. Provide Andrea with the desired date and time of travel.

3. Provide Andrea the 3-digit site budget account code to which the costs of travel will be charged.

4. Provide Andrea with the legal name under which you travel.

5. As stated previously, the agency will confirm the flight arrangements, or Andrea will follow-up with the requesting employee.

All tickets are subject to many other taxes which adds to the final total.

Out of state destinations for United and Southwest are also available upon request. A $10 booking fee will be applied per booking, whether that booking be a one-way flight, roundtrip, or multiple party.

Should you have any further questions regarding the YCAL program, please contact Andrea Watson at 636-4380.